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Family Team Meeting Coordinator - Lead Worker

Company: Rock County
Location: Janesville
Posted on: June 11, 2021

Job Description:

Position Summary and Job Duties

Working Hours are Monday - Friday from 8:00 am - 5:00 pm with a need for flexible hours at night on occasion.

The Family Team Meetings Coordinator will support the development and implementation of family team meetings for families involved in Rock County using the Coordinated Services Team (CST) approach. Work includes receiving and managing referrals, facilitating team meetings comprised of various team members including family members, foster parents, case worker, foster home specialist, formal service providers, and informal supports, completing assessments and plans of care. The utilization of various tools, along with ongoing monitoring and documentation may include Child Adolescent Needs and Strengths (CANS) , Safety Analysis and Plan (SAP), and Permanency/Case Plan. All work requires a strengths based, family centered approach to practice. The ideal candidate will value and/or have experience in trauma informed care and promoting safety, resiliency and empowerment; self and other cultural awareness--a willingness to learn from others; relational and reflective practices; collaboration and collective planning; adult learning principles; and, innovation and system change.

Supports and promotes the Mission, Vision and Guiding Principles of the Human Services Department. Performs in a manner consistent with the HSD Leadership Charter, Professional Standards, and "Commitment to My Co-Workers."

30% - Engaging and Building Trust with the Family

  • Meets with the family and develops an understanding of their story
  • Assists the family in identifying the initial team members
  • Meets with additional team members and prepares team members for participation in family team meetings.

30% - Facilitating Team Meetings

  • Coordinates time and date of family team meetings with family and other team members
  • Maintains a strength-based agenda
  • Helps team develop ground rules
  • Facilitates the group process by engaging the family in the case planning process, identifying the family's strengths and underlying needs, and identifying the family's goal(s).
  • Assures family and other team member participation
  • Manages conflict between team members when needed.
  • Models a strong non-judgmental, family-centered approach
  • Models "sharing of responsibility," ensures all team members have an active role with
  • regards to the activities and responsibilities of the team

15% - Documenting the Plan of Care and Assuring Team Process to Implement the Plan of Care

  • Integrates results of the meeting into the Plan of Care
  • Documents needs, strengths, commitments, and outcomes
  • Helps family access services and supports where needed
  • Documents Crisis Response Plan and distributes to necessary people/systems

10% - Document Information consistent with the DHS statewide CST Initiative Data Requirements

  • Document all required information per Wi. S. 46.56 evaluation requirements
  • Provide appropriate information to the identified system

5% - Attend and present at CST Advisory Committee

  • Provide required and requested information regarding program implementation, coordination, progress, and outcomes.

5% - Begins Development of Phase-Out/Transition Plans to Discuss with Team

  • Utilizes supervisors, administrators, etc., to resolve conflicts and provide greater access to services, as needed.
  • Empowers family to utilize natural supports for sustainability.

5% - Other duties as assigned

Success Factors (KSA's)

  • Knowledge of the human services system and how to access area resources
  • Knowledge of collaborative team processes
  • Skills in group facilitation
  • Skills to work cooperatively with a diverse group of people
  • Skills to accurately listen and develop trust of team members
  • Skills to focus on strengths and understand multiple perspectives
  • Ability to accept feedback without reacting defensively
  • Ability to provide support and demonstrate patience
  • Ability to communicate both orally and in writing
  • Ability to work and make decisions independently
  • Ability to engage children, youth, and families with risk factors for a mental health crisis, out of home placement, and court system involvement
  • Ability to work in a fast paced, changing environment
  • Ability to prioritize work duties and successfully meet deadlines as assigned
  • Ability to travel throughout the county on a daily basis at times with personal vehicle
  • Ability to have a flexible work schedule
  • Knowledge/willingness to learn DHS 34, 36, 48, 51, 938
  • Knowledge/willingness to learn County wide resources for children, youth, and families
  • Knowledge/willingness to learn evidenced based practices for children, youth, and families
  • Knowledge/willingness to learn Trauma Informed Care
  • Knowledge/willingness to learn Child development and principles of Family Systems and their applications to clinical interventions with children with acute mental health needs.
  • Knowledge/willingness to learn court systems and legal processes related to families
  • Knowledge/willingness to learn Family First legislation
  • Knowledge/willingness to learn and ability to document and manage data in Microsoft Word, Excel, and Publisher; eWiSACWIS; and Avatar

Job Requirements, Education, Training & Experience

  • Bachelor's Degree in Social Work or related field.
  • Two years previous knowledge and experience working with children and families preferred
  • Wisconsin Social Work certification preferred.
  • Possession of an unrestricted driver's license and auto insurance.
  • Access to a personal vehicle to commute between county buildings and meeting locations.
  • Complete training specific to DHS 46.56 within 30-60 days of hire

Essential Job Functions (physical elements, equipment and working conditions)

Physical elements:

  • Ability to stand, walk and sit

Equipment use:

  • Ability to use a computer and computer keyboard
  • Ability to use a copier, fax, scanner and telephone

Working Conditions:

  • Ability to work non-traditional hours
  • Almost all indoor work but may be required to accompany staff to community and home based visits and court
  • Potential exposure to physically or verbally abusive clients

Rock County, Wisconsin

Facts and Benefits Highlights

Please note: *Benefit eligibility will be dependent on your budgeted FTE.

  • Rock County historic and cultural attractions:

Rock County is located in south Central Wisconsin along the Illinois border. The County has a population of 161,188 making it the ninth largest County in Wisconsin. Janesville, Wisconsin (pop. 64,009) is the county seat. Janesville is located on the I39/90 corridor, forty miles south of Madison, seventy-six miles west of Milwaukee and about two hours from Chicago.

Rock County's many historic and cultural attractions include the City of Evansville historic district, Beloit College (an acclaimed liberal arts institution located in the City of Beloit) and the City of Janesville's Rotary Botanical Gardens and Tallman House (an exceptional example of Italian villa style architecture from the mid 1850's).

The Cities of Janesville and Beloit have a combined symphony orchestra, as well as individual performing arts centers. The Rock County Fair and Riverfest are regional cultural celebrations held every summer in the Cities of Janesville and Beloit respectively. These Cities both have extensive park and open space networks, including portions of the Ice Age National Scenic Trail, a Statewide trail commemorating the State's geologic history. Additionally, the Rock River runs through these Cities, offering many recreational opportunities.

  • Salary:

Employees are paid every two weeks on Friday (26 checks in a year). Paychecks are directly deposited in the employee's bank account. There is a two week delay between the pay period worked and the payday. New employees generally wait four weeks before they receive their first check.

  • *Vacation:

Employees receive vacation based upon the work group/bargaining unit their job class is assigned to.

  • Holidays:

Most employees receive the following holidays: 1) New Year's Day; 2) Spring Holiday to be observed the Friday immediately preceding Easter; 3) Memorial Day; 4) July 4th; 5) Labor Day; 6) Thanksgiving Day; 7) Friday after Thanksgiving Day; 8) Day before Christmas; 9) Christmas Day; and l0) one Floating Holiday of the Employee's choice. For a list of holidays in the law enforcement units see their Collective Bargaining Agreements.

  • *Health Insurance including our Wellness component:

Rock County offers a dual choice point of service plan. Employees will have a choice to elect coverage with either Dean health Care of Mercy Health Care.

  • *Sick Leave:

Sick leave pay shall commence on the first day of any period of illness due to accident, injury or disease.

All full-time employees shall earn one sick leave day per month of continuous employment. All part-time employees whose regular workweek is sixteen hours or more shall earn one sick leave day on a prorata basis directly in relation to the normal full time employment period. All part-time employees, who work less than sixteen hours per week, shall not earn sick leave. Temporary and seasonal employees are not eligible for sick leave.

Sick leave shall be granted after three months continuous service (from original hire date).

Sick leave shall accrue to a maximum of one hundred thirty days.

  • *Dental Plan:

The County offers a dental plan through Delta Dental and will pay 60% of the applicable

premium for the lowest cost plan. Employees can enroll within the first 30 days of

employment, after that there is an annual open enrollment period in the fall.

  • *Vision Plan:

The County offers a vision plan which employees can enroll in at their own cost. Employees can enroll within the first 30 days of employment, after that there is an annual open enrollment period in the fall.

  • *Life Insurance:

The County provides term life insurance through the State of Wisconsin Plan. Employees can purchase insurance in increments based on their salary, up to five times their salary. The County will contribute 20% of the cost for the first increment only - one times the employee's salary. Employees can also purchase coverage for their spouse and/or children.

  • *Voluntary Benefits:

The County offers voluntary benefits which employees can enroll in at their own cost. Employees can enroll within the first 30 days of employment, after that there is an annual open enrollment period in the fall. Please see the enclosed voluntary benefits packet for more information.

  • Deferred Compensation:

Employees can participate in one of several deferred compensation plans (Nationwide, Wisconsin Deferred Comp, and Security Benefits) at their own cost.

  • *Flexible Spending Account (Medical and Dependent Care):

Employees can elect to put an annually established amount into a flexible spending account through (EBC) to pay for their own non-reimbursed medical care expenses. Employees can also put in up to $5,000 for dependent care accounts.

If you leave County employment, you have ninety (90) days to submit expenses incurred prior to your last day.

  • *Retirement:

Rock County participates in the Wisconsin Retirement System (WRS). Employee who have questions about their retirement benefits should contact WRS. What an employee receives at retirement is dependent upon a number of factors - age, length of service, salary.

Rock County and the employee make equal contributions to the Wisconsin Retirement System on behalf of the employer. The contribution rate is addressed in the employment letter.

Employees in protective status have the percentage contributions defined in their respective collective bargaining units.

  • *Bereavement Leave:

In the event of a death an employee may be excused from work without loss of pay for up to a maximum of thirty-two (32) hours annually for the purpose of attending a person's wake, visitation, memorial service, funeral, or make necessary arrangements regarding the person's death, within a reasonable time after the occurrence.

If additional time is required beyond the thirty-two (32) hours annually, an employee may request to use accumulated vacation, holiday or comp-time. Sick leave cannot be used.

Bereavement leave cannot be accrued from one year to the next.

Bereavement leave can be used in increments of quarter hours.

All leaves under this section shall be prorated based upon the employee's FTE. Personnel Ordinance 18.509.

  • Collective bargaining language may supersede this ordinance language.
  • EAP:

The County provides an Employee Assistance Program (EAP) for employees to use for all kinds of personal and professional assistance. In the case of counseling, professional counselors are available 24 hours a day, 7 days a week. An employee can establish a relationship with a counselor over the phone or set up an in-person appointment with a counselor in the area. The EAP program will pay for up to three visits.

  • Parking:

The County provides free parking at all of its facilities.

  • Smoking:

All County buildings are smoke free. By County Ordinance anyone visiting or working in any County building is prohibited from smoking closer than 30 feet from any building entrance. The Ordinance also makes the entire Rock Haven Nursing Home a smoke free "campus."

Agency Rock County

Address 51 S.Main Street

Janesville, Wisconsin, 53545

Phone (608) 757-5523

(608) 757-5520

Keywords: Rock County, Tinley Park , Family Team Meeting Coordinator - Lead Worker, Other , Janesville, Illinois

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